The short story
We need some data about you to assess your suitability to attend the workshop. For safety reasons, we are trying to collect as little data as possible, so we are only asking for the information we need to assess your application and organise the workshop.
We will be publishing accepted position papers on the website.
We will contact you regarding the workshop, and about related opportunities such as a journal special issue.
The only third parties we might share your data with are IDC itself and caterers.
Legally, if you don’t want us to use your data, you are entitled to withdraw it or alter it after the fact, but if you do this we may not be able to assess your suitability for the workshop.
If you have any issues or questions, please contact us.
Who we are
We are the organisers of the Pushing Boundaries of PD with Children workshop.
Our website address is: https://pushing-boundaries-pd.inf.ed.ac.uk.
What personal data we collect and why we collect it
Contact forms
The only data we collect about you is through our contact form. We are requesting some personal information, but no sensitive information.
The data we are requesting is the data relevant to
- assess your suitability to attend the workshop, and
- allow us to organise the workshop.
Who we share your data with
Organisers are based in UK, Australia, and USA, so your submission will be transferred out of the EU for reviewing.
Successful applicants will have their position papers published on the workshop website.
Your data may be shared with representatives of IDC, this workshop’s parent conference, for administrative purposes, and/or with catering organisations.
We will release your data if required by law to do so.
How long we retain your data
Accepted position papers will be retained indefinitely.
If you consent at the workshop, your contact details will be used to register you for a community mailing list or other communication solution, to foster a PD community. We intend for this community to be used for the announcement of conferences, workshops, and journal special issues, and to support collaboration for research purposes.
Aside from your contact details and information published on the website, your data will not be retained beyond the workshop.
What rights you have over your data
Under the EU’s GDPR:
- You have the right to be informed on how your data will be used. This privacy policy addresses this.
- You have the right to access your data that we hold. You may contact the organisers to request access.
- You have a right to rectification of incorrect data. You may contact the organisers if you believe your data is incorrect.
- You have the right to request the erasure of your data. You may contact the organisers to request we delete your data.
- You have the right to restrict processing. You may contact the organisers if you do not agree with the terms of this privacy policy and the way we process your data. However, please be aware that if we cannot review and process your submission, we may not be able to accept you to the workshop.
- You have the right to data portability. You may contact us to request your data for reuse.
- You have the right to object to contact from us, or our processing of your data. You may contact the organisers if you would like to limit these. However, please be aware that if we cannot contact you, or review and process your submission, we may not be able to accept you to the workshop.
- You have rights in relation to automated decision making and profiling, but that is not relevant to this workshop or our data collection.
- You have the right to raise any issues or concerns directly with the Information Commissioner’s Office: https://ico.org.uk/global/contact-us/
Your contact information
Co-chair Aurora Constantin can be contacted at pdwithchildrenworshop@gmail.com
Additional information
How we protect your data
Please note that data entered through our form is not being encrypted during initial transmission. For this reason, we are seeking identifying information necessary to the running of the workshop, but not sensitive data. Please do not enter sensitive information into the form.
If you are not comfortable sending data through the form, you may contact us directly on the email address above. Please use the subject line “Pushing Boundaries PD IDC Application” and ensure you answer all required questions in the body of your email.